JobMail - Professional Job Application Emails

At Job Email Generator, we take your privacy seriously. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our service. Please read this privacy policy carefully. If you do not agree with the terms of this privacy policy, please do not access the site.

1. Information We Collect

We may collect information about you in a variety of ways. The information we may collect via the Service includes:

Personal Data

Personally identifiable information, such as your name, email address, and profile picture, that you voluntarily give to us when you choose to authenticate with Google. This information is collected when you sign in to use our Service.

Usage Data

Information our servers automatically collect when you access the Service, such as your IP address, browser type, operating system, access times, and the pages you have viewed directly before and after accessing the Service. We also collect information about how you use our service, including email drafts, job descriptions, and resume information you provide.

Authentication Data

OAuth access tokens required to send emails on your behalf through Gmail or Outlook. These tokens are securely stored and encrypted. We do not store your email credentials or have access to your email account beyond the specific permissions you explicitly grant through the OAuth consent screen.

2. Use of Your Information

Having accurate information about you permits us to provide you with a smooth, efficient, and customized experience. Specifically, we may use information collected about you via the Service to:

Create and manage your account
Generate personalized job application emails based on your input
Send emails on your behalf through your connected email account (Gmail or Outlook)
Process your transactions and send you related information
Improve and optimize our service and user experience
Monitor and analyze usage and trends to improve your experience with the Service
Respond to product and customer service requests
Communicate with you about service updates, security alerts, and administrative messages

3. Disclosure of Your Information

We may share information we have collected about you in certain situations. Your information may be disclosed as follows:

By Law or to Protect Rights: If we believe the release of information about you is necessary to respond to legal process, to investigate or remedy potential violations of our policies, or to protect the rights, property, and safety of others, we may share your information as permitted or required by any applicable law, rule, or regulation.
Third-Party Service Providers: We may share your information with third parties that perform services for us or on our behalf, including payment processing, data analysis, email delivery, hosting services, customer service, and marketing assistance.

4. Security of Your Information

We use administrative, technical, and physical security measures to help protect your personal information. While we have taken reasonable steps to secure the personal information you provide to us, please be aware that despite our efforts, no security measures are perfect or impenetrable, and no method of data transmission can be guaranteed against any interception or other type of misuse. Your authentication tokens are securely stored and encrypted using industry-standard encryption methods.

5. Third-Party Services

Our Service integrates with the following third-party services:

Firebase Authentication: For secure user authentication and account management
Google Gmail API: To send emails on your behalf when you explicitly authorize this action
Microsoft Outlook API: To send emails via Outlook when you explicitly authorize this action

These third-party services have their own privacy policies. We encourage you to review their privacy policies and terms of service.

6. Your Privacy Rights

Depending on your location and applicable laws, you may have the following rights regarding your personal information:

Right to Access: You have the right to request access to the personal information we hold about you
Right to Rectification: You have the right to correct inaccurate or incomplete personal data
Right to Erasure: You have the right to request deletion of your personal data and account information
Right to Withdraw Consent: You can revoke access to your email account at any time through your Google or Microsoft account settings
Right to Data Portability: You have the right to request a copy of your data in a structured, commonly used format

7. Data Retention

We will retain your personal information only for as long as is necessary for the purposes set out in this Privacy Policy. We will retain and use your information to the extent necessary to comply with our legal obligations, resolve disputes, and enforce our policies. You can request deletion of your account and all associated data at any time by contacting us.

8. Policy for Children

We do not knowingly solicit information from or market to children under the age of 13. If we learn that we have collected personal information from a child under age 13 without verification of parental consent, we will delete that information as quickly as possible.

9. Changes to This Privacy Policy

We may update this Privacy Policy from time to time in order to reflect changes to our practices or for other operational, legal, or regulatory reasons. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last updated" date at the top of this Privacy Policy. You are advised to review this Privacy Policy periodically for any changes.

10. Contact Us

If you have questions or comments about this Privacy Policy, please contact us through our support channels or by email.